SFI Summit Virtual Posters

Poster submissions are now closed.  Once reviewed, all posters will be available to view on the virtual platform.

Science Foundation Ireland welcomes submissions for inclusion in the SFI Summit virtual poster exhibit to showcase our funded community’s cutting-edge research. You will find the poster submission form at the end of this page, as well as an overview of the submission rules and guidelines to ensure good quality submissions are received in a consistent format, that delegates can access and enjoy. 

Who can submit a poster?

Posters can be submitted by SFI-funded researchers or team members of an SFI-funded awardee, that have registered for the SFI Summit.  You must link your work to a specific SFI Programme in the submission form and you can submit your poster after you have registered as a delegate here.

When will submissions open?

Submissions are now open!  There is a submission form at the end of this page. We strongly encourage you to submit a video poster presentation (details below). Please only submit your poster once.

When is the deadline for submissions?

The deadline for submitting your poster has been extended to 5pm on Friday 8th October 2021.
Submissions will not be accepted after this time to allow for the SFI team to review and upload to
SFI’s YouTube channel and to the Exhibition area on the event platform website.

Where/how do I submit?

Firstly, ensure that you have registered as a delegate here.

Posters, whether in document or video file format, must be submitted by providing a download link, using the form at the bottom of this page.  The deadline for all submissions is 5pm on Friday 8th of October 2021. Document posters should be created using .pdf, .doc, .ppt, or .jpg.  Posters made in Adobe or Canvas etc. must be saved as .pdf.  Video files should be created in MP4 file format.

Posters must be submitted by sharing a download link only, using for example WeTransfer or Dropbox.  Files cannot be sent as an attachment.  See more on format rules below.

All video submissions will be uploaded to SFI’s YouTube channel, giving the wider public access to the broad diversity of research that SFI funds. Please ensure your video presentation does not contain confidential information and is suitable for being viewed by the public. By submitting your video poster, you are permitting SFI to share your video online on the SFI YouTube channel. 

What are the format rules for submissions?

We encourage you to submit your poster presentation as a video, recorded using a platform such as Zoom, Microsoft Teams, Skype for Business etc.  You may wish to present your slides in your video.   Alternatively you can create a presentation document e.g. PDF, PowerPoint, etc. to which you may wish to add voiceover audio.

Once the SFI Summit team has received your download link, we will upload video submissions to the SFI YouTube channel https://www.youtube.com/ScienceFoundationIreland which will then be embedded into your personal exhibition profile on the virtual event web platform. You must be registered as a delegate here before submitting a poster.

Document submissions can also be added to your exhibition profile, if you choose not to submit a video.

Important Note For All Submissions:

  • Please begin with an introduction by including your name, title, Research Institution, and your research poster title.
  • Please include funding acknowledgements – the SFI logo can be downloaded at https://www.sfi.ie/sfi-logo-and-guidelines/
  • The video/pdf file name should also include your name. Please do not use special characters (e.g. «, Ö, Ø etc.) in the file name.

For video submissions, please note the following rules:

  • Please include a text description summary of your poster, no longer than 200 words
  • Video files must be saved in MP4 format and sent via a download link.
  • It must be no longer than five minutes in total duration.
  • Please watch your video back before submission, to ensure the audio and visual quality is good.
  • Video submissions that do not adhere to the above rules will not be accepted.
  • Please include your name and Institution for your exhibition profile.  Please ensure you opt in for networking, if you are happy for other delegates to contact you to discuss your research.

Preparing good video presentations

  • Eliminate any visual clutter behind you – an ideal background is a plain wall to eliminate distractions and look professional. Avoid sitting with a bright window behind you if possible.
  • Ideally, you should present in a quiet room. If possible, use a headset with a built-in microphone that cancels or neutralizes outside sounds, as well as turning off your phone and any noisy computer notifications.
  • Raise your laptop so that your camera is at eye level. You can do this quickly by placing a box or a stack of books underneath your laptop. Practice speaking to the camera, not the screen.
  • Be clear and efficient…practice delivering your poster before you record it!

Preparing your virtual poster (text) 

  • Please share a download link to your document presentation file in the submission form below using e.g. Dropbox or WeTransfer.
  • Please use clear, concise language for your poster presentation, which should be in English.
  • Your virtual poster should follow the typical guidelines of a physical poster and include: introduction, method, result, discussion, conclusion. 
  • Keep your slides simple. Place text in the centre instead of at the edges of the slides because they may not display correctly on your audience’s screens. Bulleting, numbering and clear headlines are effective to facilitate reading. The ‘storyline’ can be arranged vertically or horizontally on the page.
  • Please use a simple, legible font (e.g.  Open Sans or Arial). Use a variety of font sizes, with titles and authors names being 100%r than bullet statements and additional text. Ensure that the colour of the font is easy to read; black font on white or cream background is commonly used.

Some helpful resources: 

Using Microsoft Teams to record video presentation
https://howto.hyms.ac.uk/knowledge-base/recording-a-narrated-presentation-via-microsoft-teams/

Video demo for MS Teams recording
https://www.youtube.com/watch?v=_hjfQ41LF0w

Tips on poster layout
https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.0030102
https://www.aje.com/en/arc/ways-to-create-great-research-poster/

Example of presenter moving along a single page in true poster presentation style: https://youtu.be/yeCv94sHezA using free tool https://screencast-o-matic.com

Example of presenter scrolling through slides one-by-one in a blend of poster and traditional presentation slide deck: https://www.youtube.com/watch?v=LiMSJrTQ4to

Creating a poster on PowerPoint
https://blogs.agu.org/onthejob/2017/03/24/creating-scientific-poster-powerpoint-video-tutorial/ 

Adding audio to PowerPoint
https://support.microsoft.com/en-us/office/add-or-delete-audio-in-your-powerpoint-presentation-c3b2a9fd-2547-41d9-9182-3dfaa58f1316#:~:text=Select%20an%20audio%20file%20to,want%2C%20and%20then%20click%20Insert.