SFI Summit Virtual Posters 

The SFI Summit Virtual Poster Showcase submissions are now closed

Science Foundation Ireland is delighted to add a new feature to our annual Summit, by introducing a virtual poster session to exhibit and showcase our funded community’s cutting-edge research. You will find the poster submission form at the end of this page, as well as an overview of the submission rules and guidelines to ensure good quality submissions are received in a consistent format, that Summit delegates can easily access and enjoy. 

Who can submit a poster?

Virtual posters can only be submitted by SFI-funded researchers or students working in the lab of an SFI-funded awardee. You must link your work to a specific SFI Programme.

When will submissions open?
Submissions are now open!  There is a submission form at the end of this page. We strongly encourage you to submit a video poster presentation (details below). Please only submit your poster once (as a video or document version).

When is the deadline for submissions?
The deadline for submitting your poster is Wednesday 21st October 2020, at 5PM.
Submissions will not be accepted after this time to allow for the SFI team to review and upload to SFI’s YouTube channel and to the Exhibition area on the event platform website. 

Where/how do I submit?
Posters, whether in document or video file format, must be submitted by providing a download link, using the form at the bottom of this page.  The deadline for all submissions is 5pm, 21st October. Document posters should be created using .pdf, .doc, .ppt, or .jpg.  Posters made in Adobe or Canvas etc. must be saved as .pdf.  Video files should be created in MP4 file format.

All poster submissions must be submitted by sharing a download link only, using for example WeTransfer or Dropbox.  Files cannot be sent as an attachment.  See more on format rules below.

All video submissions will be uploaded to SFI’s YouTube channel for the duration of the Summit and for the duration of national Science Week, giving the wider public access to the broad diversity of research that SFI funds. Please ensure your video presentation does not contain confidential information and is suitable for being viewed by the public. By submitting your video poster, you are permitting SFI to share your video online on the SFI YouTube channel. See more details on format rules and guidelines below.

What are the format rules for submissions?
Your poster can be created as a presentation document e.g. PDF, PowerPoint etc. to which you may also wish to add voiceover audio, or you could get creative and create a video using a platform such as Zoom, Microsoft Teams, Skype for Business etc. to present your slides in person.  Once the SFI Summit team has received your download link, we will upload video submissions to the SFI YouTube channel https://www.youtube.com/ScienceFoundationIreland which will then be embedded into your personal exhibition profile on the virtual event web platform. Document submissions can also be added to your exhibition profile, if you choose not to submit a video presentation.

For all submissions:

  • Please begin with an introduction by including your name, title, Research Institution, and your research poster title.
  • Please include funding acknowledgements – the SFI logo can be downloaded at https://www.sfi.ie/sfi-logo-and-guidelines/
  • The file name should also include your name. Please do not use special characters (e.g. «, Ö, Ø etc.) in the file name.
  • Please include a description of your poster which is no longer than 200 words.

For video submissions, please note the following rules:

  • Video files must be saved in MP4 format and sent via a download link.
  • It must be no longer than five minutes in total duration.
  • Please watch your video back before you send it, to ensure the audio and visual quality is good.
  • Video submissions that do not adhere to the above rules will not be accepted.
  • Please include your name and Institution for your exhibition profile. Note that other event delegates may wish to contact you for networking from the delegate list, to discuss your research, if you have opted in for networking.

Guidelines for preparing your virtual poster 

  • Please share a download link to your document presentation file in the submission form below using e.g. Dropbox or WeTransfer.
  • Please use clear, concise language for your poster presentation, which should be in English.
  • Your virtual poster should follow the typical guidelines of a physical poster and include: introduction, method, result, discussion, conclusion. 
  • Keep your slides simple. Place text in the centre instead of at the edges of the slides because they may not display correctly on your audience’s screens. Bulleting, numbering and clear headlines are effective to facilitate reading. The ‘storyline’ can be arranged vertically or horizontally on the page.
  • Please use a simple, legible font (e.g.  Open Sans or Arial). Use a variety of font sizes, with titles and authors names being 100%r than bullet statements and additional text. Ensure that the colour of the font is easy to read; black font on white or cream background is commonly used.

Guidelines for preparing good video presentations

  • Eliminate any visual clutter behind you – an ideal background is a plain wall to eliminate distractions and look professional. Avoid sitting with a bright window behind you if possible.
  • Ideally, you should present in a quiet room. If possible, use a headset with a built-in microphone that cancels or neutralizes outside sounds, as well as turning off your phone and any noisy computer notifications.
  • Raise your laptop so that your camera is at eye level. You can do this quickly by placing a box or a stack of books underneath your laptop. Practice speaking to the camera, not the screen.
  • Be clear and efficient…practice delivering your poster before you record it!

Some helpful resources: 

Tips on poster layout
https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.0030102
https://www.aje.com/en/arc/ways-to-create-great-research-poster/

Example of presenter moving along a single page in true poster presentation style: https://youtu.be/yeCv94sHezA using free tool https://screencast-o-matic.com

Example of presenter scrolling through slides one-by-one in a blend of poster and traditional presentation slide deck: https://www.youtube.com/watch?v=LiMSJrTQ4to

Creating a poster on PowerPoint
https://blogs.agu.org/onthejob/2017/03/24/creating-scientific-poster-powerpoint-video-tutorial/ 

Adding audio to PowerPoint
https://support.microsoft.com/en-us/office/add-or-delete-audio-in-your-powerpoint-presentation-c3b2a9fd-2547-41d9-9182-3dfaa58f1316#:~:text=Select%20an%20audio%20file%20to,want%2C%20and%20then%20click%20Insert.

Using Microsoft Teams to record video presentation
https://howto.hyms.ac.uk/knowledge-base/recording-a-narrated-presentation-via-microsoft-teams/

Video demo for MS Teams recording
https://www.youtube.com/watch?v=_hjfQ41LF0w